Performs day to day payroll activities for a large department with a multiple complex compensation plans. The main responsibilities will be related to EPAC and additional pay. Perform accounting tasks in a varied and highly complex environment exercising a high degree of judgment in selecting and applying guidelines. Duties involve access to and use of confidential information.
Position is a new addition to the team and responsibilities are subject to change as the needs of the department change.
The Department of Anesthesiology at Vanderbilt University School of Medicine has a long tradition of innovation. This creative impulse has kept the Vanderbilt Anesthesiology Department in the vanguard of clinical discovery, basic science research, and translational application of new knowledge throughout perioperative medicine.
Anesthesiology is a dynamic and rapidly evolving medical specialty. Although the operating room anesthetic of today would be familiar to an anesthesiologist from 20 or 40 years ago, our technology has improved, and our scope of practice has expanded dramatically to incorporate the full arc of perioperative medicine. Simultaneously, the economic and regulatory landscape within which we care for our patients has been fundamentally changing beneath our feet for a generation.
Vanderbilt Anesthesiology has the intellectual agility to maintain equilibrium and thrive in this unstable environment. We get the right people onto the team, create the right systems of practice to provide optimum patient care, and develop innovative technology to improve the capabilities of our clinicians. We train the future leaders of perioperative medicine in research, clinical innovation and patient care, and we put those skills into practice every day.
Our department is characterized by optimism, excitement, talent, and a commitment to work together to improve our knowledge and the care we provide to our patients. We welcome individuals at all levels who share this commitment and our passion for creating the best perioperative science and medicine.
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Discover Vanderbilt University Medical Center:
Located in Nashville, Tennessee, and operating at a global crossroads of teaching, discovery and patient care, VUMC is a community of individuals who come to work each day with the simple aim of changing the world. It is a place where your expertise will be valued, your knowledge expanded and your abilities challenged. It is a place where your diversity -- of culture, thinking, learning and leading -- is sought and celebrated. It is a place where employees know they are part of something that is bigger than themselves, take exceptional pride in their work and never settle for what was good enough yesterday. Vanderbilt's mission is to advance health and wellness through preeminent programs in patient care, education, and research.
VUMC Recent Accomplishments
Because we are committed to providing the best in patient care, education and research, we are proud of our recent accomplishments:
* US News & World Report: #1 Adult Hospital in Tennessee and metropolitan Nashville, named to the Best Hospitals Honor Roll of the top 20 adult hospitals, 10 nationally ranked adult specialty programs, with 3 specialties rated in the top 10 nationally, Monroe Carell Jr. Children's Hospital at Vanderbilt named as one of the Best Children's Hospital in the nation, with 10 out of 10 pediatric specialties nationally ranked.
* Healthcare's Most Wired: Among the nation's 100 "most-wired" hospitals and health systems for its efforts in innovative medical technology.
* Becker's Hospital Review: named as one of the "100 Great Hospitals in America", in the roster of 100 Hospitals and Health Systems with Great Oncology Programs and to its list of the 100 Hospitals with Great Heart Programs.
* The Leapfrog Group: One of only 10 children's hospitals in the to be named at Leapfrog Top Hospital.
* American Association for the Advancement of Science: The School of Medicine has 112 elected fellows
* Magnet Recognition Program: Received our third consecutive Magnet designations.
* National Academy of Medicine: 22 members, elected by their peers in recognition of outstanding achievement
* Human Rights Campaign Healthcare Equality Index: 6 th year in a row that Vanderbilt University Medical Center was a Leader in LGBTQ Healthcare Equality.
Additional Key Elements/ Responsibilities:
65% - Process payroll information and forms in a timely and efficient manner
Payroll Action Entries and Forms
Process PAF hard copies or ePAC changes and include thorough documentation and backup (i.e., FMLA, rehires, retro dates, job code, salary, distribution); obtain signatures/approvals and route to the appropriate location for processing. Follow up with all department and external approvers ensuring forms are processed and approved in the appropriate month.
Process new hire PAFs for incoming faculty and staff in a timely manner with proper backup documentation; obtain signatures and deliver to payroll for processing
Process termination PAF's (EPAC) or transfer PAFs (hard copy) for faculty or staff; attach proper documentation; obtain signatures and route to payroll for processing
Additional Pay Entries and Forms
Review Extra Hour Worksheets for accuracy
Process additional pay online using ePAC and send PCR hard copy to Medical Payroll
Provide monthly extra pay spreadsheet by division/pay type and provide to Assistant Director of Finance to review
Process extra pay letters and email to faculty and CRNA's every month
Scan and save all extra pay documents
Additional Payroll Tasks and Reports
Prepare monthly payroll calendar and distribute it to users
Prepare new month's base point adjustments and update and enter Call Point carryover amounts into the spreadsheet and APS
Update Liver Supplemental monthly spreadsheet and enter into APS
Enter all incentive pay amounts into ePAC; or review entries if data entry is done by another employee
25% - Provide Human Resources & Administrative Support
Receive completed EIFs from Redcap for new hire information forms; make copies and send to HR
Each month, prepare New Hire - Terminations Report for the Assistant Director of HR
Prepare and submit information into Talent Central as requested within 24 hours for job postings
Process professional liability applications
As soon as received, assign center number; then route to Department Chair for signature; follow up within two days and then route to Risk Management; follow up with Risk Management in one week.
Review/update monthly report to ensure necessary payments and eliminate unnecessary coverage. Forward to Assistant Director for approval
Request new position numbers for CRNAs
Enter required EDCs and RDCs into ePAC and prepare RDC cost transfer memos. Follow up with required approvers to ensure entries are completed by the deadlines.
About every quarter, email MDs their Medicare time sheet reminder.
5% - Process Professional Association Dues' Invoices (ASA, TSA, SPA, etc.)
Verify invoice is accurate and follows agreement. Process check request annually and for new hires
Gather, review, and submit membership applications for professional associations
5% - Additional Duties and Special Projects as assigned
Provide support during budget season and fiscal year end closing season
Provide Support to Vice Chairs and Assistant Directors as needed
Minimum Qualifications:
Bachelor's Degree (or equivalent experience) and 3 years experience